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Learn More About HiTrack

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Features in HiTrack 4 Web Companion

The HiTrack 4 Series represents the cutting-edge of EHDI Data Management. The HiTrack 4 database is built around a dynamic framework to provide the logic needed for managing the complex requirements of EHDI tracking and follow-up. The HiTrack clients offer a task-oriented user interface and are designed for maximum flexibility.

HiTrack Software Screenshot

The HiTrack 4 Web Companion allows HiTrack users to connect to a centrally hosted database from any web-enabled location. Using HiTrack through the Web Companion offers users the same data and user interface as users of the Windows client. You can think of the Web Companion as a more mobile way to work with HiTrack.

Hearing Screening Protocol EngineTM

HiTrack's Hearing Screening Protocol EngineTM is a rule-based system that governs how infants are tracked. Based on a given protocol the user interface can suggest the "next step" for tracking and following-up with babies on an individual basis. Users can select a protocol to best suit their facility's data tracking needs:

  • Two-Stage Automated Pass/Manual Non-Pass
  • Two-Stage Fully Automated
  • Two-Stage Manual
  • Two-Stage Inpatient Automated (Only)
  • Two-Stage Dual Equipment Auto-Pass Only
  • Two-Stage Dual Equipment Automated


  • Access rights can be administrated by creating User Groups and Users
  • Facilities and their specific equipment can be entered and modified
  • Physicians, screeners and audiologists can be entered and modified
  • Alternate Ids for medical people can be entered to help facilitate linking with third-party screening equipment software
  • Nursery, language and race pick-lists can be customized
  • Each facility can decide which letters they want to use for Primary Contacts and Primary Care Providers
  • Required fields can be defined for manual data-entry
  • Facility Groups can be defined for reporting and filtering

Facility Baby List

  • Based on a facility's protocol setting, infants are categorized automatically for "what they need next"
  • Infants needing inpatient screening can be easily seen
  • Recommendation Templates are provided to help users arrange upcoming appointments
  • Find features and sortable lists aid in locating infant records
  • The birth facility and birth date filter allow users to work with subsets of data
  • The Transfer file shows all infants transferred from the current facility
  • Infants who pass screening with risk indicators entered are automatically placed in a Risk Monitoring file
  • CDC Milestone Tracking, including filters for 'Met', 'Due Soon', 'Overdue' and 'Late'

Facility Group Baby List

  • Work with babies from multiple facilities in one convenient list

Child Information

  • Demographic data can be entered and modified for a baby
  • The Summary screen shows all pertinent baby data in one place
  • Multiple contacts can be entered with one selected as a Primary Contact
  • Easy to use entry screens for:
    • Contacts
    • Screening History
    • Risk Indicator Assessments
    • Diagnostic Testing, Hearing Disposition and Audiograms
    • Recommendations and Amplification

Import & Merge Data

  • HiTrack's advanced Importer and Merger are both rule-based systems designed to be flexible and efficient. Data from external sources are merged in as batches - this allows the user to defer potential matches and data clean-up while still bringing additional data in.
  • Manually resolve questionable merges
  • Manually resolve "Unknown Codes" from screening equipment
  • Support for most popular screening equipment
  • Import and merge patient demographic data from hospital data systems
  • Import and merge lists of Physicians, Audiologists and Screeners from hospital data systems.
  • Review Merge History


  • Letter Templates with stock letters in English and Spanish
  • The Letter Queue is automatically updated as data comes into HT
  • Appropriate letters can be manually requested for a baby at any time
  • Letter history shows all letters generated for a baby or a facility
  • Once a letter is processed from the Queue they can be modified prior to printing.


  • Baby List Reports
    • Inpatient Screening Report
    • Outpatient Screening Report
    • Infants with Risk Indicators
    • Infants with suspected Hearing Losses
    • Infants Needing Diagnostics
  • Summary Reports
    • Tracking Flow Chart
    • State Quarterly Report
    • Hospital Summary Report
    • CDC Milestone Summary Report
    • Technology Summary Report
  • Custom criteria can be applied to any report
  • Easy to use filter options


  • A change log is maintained in the database

See our Quick Start Guide [PDF] for more feature details.

Configuration Options

HiTrack 4 Configuration Options

Contact us about more configuration options!